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Library of Virginia Announces $3.2 Million in Court Record Preservation Grants

An example of a historic record that will be preserved with grant funds is a City of Fredericksburg District Court minute book from 1806 through 1808.




The Library of Virginia is pleased to announce that the Circuit Court Records Preservation Program (CCRP) has awarded more than $3.2 million in grants to localities across the commonwealth for 2024 for the preservation of records in Virginia’s courthouses.
Administered by the Library’s Government Records Division, the CCRP provides resources to preserve and make accessible Virginia’s permanent circuit court records. Since 1992, the CCRP has awarded more than 2,000 preservation grants totaling over $36 million dollars.
“The records held in the state’s courthouses are invaluable research resources,” said Librarian of Virginia Dennis T. Clark. “We are proud of our role in administering these grants, which ensure the preservation of Virginia’s past for future generations.”
For 2024, the Circuit Court Records Preservation Program (CCRP) Grant Review Board approved 122 grant projects from 102 circuit courts, with most projects covering professional conservation treatment for more than 600 records that date from the 1690s to the mid-20th century. They include deed books, will books, land tax books, marriage licenses, order books and plat books housed in circuit court clerks’ offices, which suffered damage from use, age, pests, water, cellulose acetate lamination or previous nonprofessional repairs. The remaining grants funded work or equipment such as records reformatting, back-indexing, shelving and dehumidifiers.
Examples of historic records that will be preserved with grant funds are a City of Fredericksburg District Court minute book from 1806 through 1808, a Henry County Justice of the Peace Commission document from 1777 and Smyth County birth registers from 1865 through 1883.
The CCRP program is funded by a $3.50 recordation fee on land instruments recorded in the circuit court clerks’ offices. Five voting members comprise the CCRP Grant Review Board: three circuit court clerks appointed by the president of the Virginia Court Clerks’ Association and two staff members from the Library of Virginia. Board members meet once a year to evaluate grant applications. Clerks of the circuit courts are eligible to apply for funds to conserve, secure and increase access to circuit court records.
A list of the localities and amounts each received can be found here.

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Richard Hayes is the co-founder of RVAHub. When he isn't rounding up neighborhood news, he's likely watching soccer or chasing down the latest and greatest board game.